Job Title
INTERN - ADMINISTRATION - FMTS/SSS), I
Department/ Office
United Nations Office at Nairobi
Duty Station
NAIROBI
Posting Period
29 November 2013-14 December 2013
Job Opening number
13-ADM-UNON-32007-R-NAIROBI (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the
representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements
Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing
Administrative, conference, Security and information services (www.unon.org).
The UNON-FMTS/SSS internship is for 3 months with an opportunity for extension, pending on the needs of the department.
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
1. Assist the Administrative Assistant in updating reports for the following processes :
a. Low value requisition
Updating the excel report
Forwarding the request to Budget section
Keeping track and filing requisition requests
b. Exporting and summarizing the Equip requisition from Lotus Notes Application.
2. Vendor payments for all the FMTS payments including the maintenance contracts & other contracts–
a. Submitting the Service performance certificates to Budget Section and records maintained in the Delivery book,
b. Recording on Payment log book and updating the payment in Excel.
3. Technical Evaluation of RFPs
a. Assist the Administrative Assistant in coordinating the evaluation meeting by preparing the required meeting documents.
b. Assist in compiling technical evaluation report.
4. To perform any other duty as may be delegated by the Administrative Assistant.
Competencies
Core Competencies:
Communication:- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
- Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education
Applicants must be enrolled in at least the third year of a first university degree program or in a graduate school (second university degree or higher) program at the time of application, commencement and during the internship.
Be computer literate in standard software applications;
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Business Administration or related studies required.
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