Dispatcher

Closing Date of The Position: December 4, 2013

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking for an individual for the position of Dispatcher in the General Service Office (GSO). 

BASIC FUNCTION OF POSITION 

The incumbent is responsible for the scheduling and dispatching of motor pool vehicles and drivers. 

MAJOR DUTIES AND RESPONSIBILITIES:

60%

Responsible for setting schedules for rotating shift drivers for Motor pool, Marine and other agencies as required by ICASS. Oversees daily scheduling of over 40 vehicles and also dispatch official vehicles for ICASS, Program, and other U.S. Agencies that subscribe to Direct vehicle operations under ICASS. Troubleshoots issues surrounding the scheduling of vehicles and drivers and corrects situations, reporting results to motor pool supervisor. Coordinates with the Motor pool mechanic on availability and performance of vehicles. Performs the duties of Motor pool Supervisor in his absence.

40%

Responsible for collecting and entering data on motor vehicle use to include mileage records, fuel consumption, vehicle registration information, driver information, passenger/agency details for the purpose of producing reports and ICASS workload counts. Produces billings for other authorized use and workload counts for supervisor’s review. Responsible for recording time and attendance and producing pay period reports for review by supervisor. Also schedules for annual leave for motor pool staff.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: Completion of Secondary School (Form IV) or qualified vocational school is required.
2. Prior Experience: Four years experience in motor vehicle operations, such as vehicle registrations, driver/dispatcher, mechanics/garage, supply or procurement and some experience as a dispatcher.
3. Language proficiency: Level III (good working knowledge in speaking, reading, and writing) in English and level IV (fluent) in Kiswahili (speaking, writing and reading) is required.
4. Knowledge: Must be knowledgeable in local traffic laws and regulations. Must have thorough knowledge of the local streets and roads throughout Tanzania. Familiarity with defensive driving techniques, vehicle safety policies, and basic automotive mechanics. Must demonstrate ability to utilize word processing, spreadsheets, and data base applications. Must have thorough understanding of Department of Embassy motor pool policies and procedures. Must have knowledge in planning and implementing transportation for VIP visits, including building motorcades.
5. Skills and Abilities: Ability to adapt quickly and calmly to changing circumstances; plan, initiate, organize and allocate resources to accomplish program needs through the defective and efficient use of available resources; resolve difficult problems and suggest solutions to supervisors. Interface with mission personnel regarding schedules land requests for services. Must possess valid Class C driver’s license. Must have computer skills that allow for data entry and manipulation of data in programs so as to produce reports.

 SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or


2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or


3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus


4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.


5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 

Failure to do so will result in an incomplete application.

 A. Position Title

B. Position Grade
C. Vacancy Announcement Number (if known) 
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) 
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No) 
K. Special Accommodations the Mission needs to provide 
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type 
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) 
O. U.S. Eligible Family Member and Veterans Hiring Preference 
P. Education 
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills 
S. Work Experience
T. References

 SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970

CLOSING DATE OF THE POSITION: December 4, 2013