PROGRAM COORDINATOR – LINK UP PROGRAM INITIATIVE

Organisation Context:

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls.  CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty.  We are known everywhere for our unshakable commitment to the dignity of people.  CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Job Summary:

Reporting to the Technical Unit Director for Economic Development and Women Empowerment (EDWE), the Program Coordinator will be responsible for the overall management and support to the Link Up Program Initiative. S/he will be responsible for carrying out linkage assessments, facilitating linkages of 2,000 mature Village Savings and Loans (VSL) groups to formal financial institutions, monitoring the linked groups and documenting their development.   S/he will work with the technical unit, network service providers and bank teams in facilitating development, piloting and scaling up of appropriate products and platforms that facilitate linkage through mobile technology or normal linkage.  S/he will supervise the linkages carried out by the Technical Officers for Linkage, Financial Literacy and Capacity Building in conjunction with Community Based Trainers.

The Program Coordinator will be responsible for overseeing the project staffs’ activities in the field in collaboration with the Program Quality and Learning Manager and will ensure that the project staff activities are in line with CARE Tanzania’s Mwangaza Program. She will also undertake joint program and financial reviews to ensure financial reporting is in line with program implementation reports. She will also be responsible for coordinating procurement and management of project assets.

Key Responsibilities and Tasks

Job Responsibility #1: Program Initiative Planning, Implementation and Management

30% of time

·         Plan, lead, organize, direct and evaluate implementation of financial linkage activities to the Village Savings and Loan (VSL) groups in our areas of operation including Morogoro and Zanzibar in accordance with CARE’s guidelines on financial linkages.

·         Ensure compliance with CARE performance management system for self and supervisees 

·         Provide technical support to field based project staff and Community Based Trainers to enable them meet the project goals, objectives and targets.

·         In liaison with project staff, prepare and review monthly budget expenditures.  Work closely with the technical unit and finance team in preparation of annual budgets and for efficient and effective budget management

·         Provide stewardship in the management of project resources; human, financial and assets to ensure effective and efficient utilisation of the same

Job Responsibility #2: Budget and Resource Management                                                                        20% of time

·         Ensure adherence to CARE’s financial and administration (including property and procurement) policies and procedures.

·         Create understanding among his/her staff on the financial and procurement procedures, regulations and the respective donor requirements, and monitors compliance.  

·         Facilitate preparation of annual program initiative’s budget and regular cash flows.

·         Manage program initiative’s funds and ensures efficient utilization of funds for maximum impact

·         Monitor monthly budget burn rates and make adjustments in implementation or budget re-alignments when needed in line with donor agreement..

·         Create enabling environment for smooth Internal and External Audit(s), monitor and facilitate responsiveness to audit findings and recommendations.

·         Ensure effective close-out of program initiative grant/contract per CARE Tanzania’s Program Initiative Close-out Checklist.

Job Responsibility #3: Program Initiative Monitoring, Evaluation, Learning and Reporting                15% of time

·         Working closely with the Link-Up Program Quality and Learning Manager, undertake analysis of interventions results, trends analysis for sharing with the program implementing partners and stakeholders to enhance knowledge sharing through dissemination of these reports.

·         Represent the project in relevant forums and share feedback on a timely basis with the project and sector teams.

·         Ensure timely preparation and submission of project progress reports to CARE and Access Africa Technical Unit Director for EDWE.

·         Participate in Project assessment and evaluation and provide support on all technical evaluation i.e. review of tools, processes and reports.

·         Ensure compliance to ethical considerations in all project activities, assessments / project evaluation

Job Responsibility #5: Representation, Networking and Relationship building                                      10% of time

·         Develop and foster effective working relationship with Government from at least Regional level to grassroots level.

·         Identify other agencies working for the relevant theme/ area of operation and establish strategic alliances to explore areas for collaboration and expanding and strengthening program impact.

·         Communicate effectively through available forums at Regional, district, ward and village level the position or/and role of CARE Tanzania (the program impact group in particular) in the overall implementation of national development Policies/ Strategies/programs.

Job Responsibility #4: Program Growth                                                                                                         10% of time

·         Continuously monitor and review uptake of appropriate financial products with an ultimate aim of documenting learning and project scale up.

·         Develop capacities of project staff, community, and stakeholders mainly through trainings to produce competent CBTs imperative to financial linkage objectives

·         Train and monitor adoption of financial linkage and Financial Education skills by VSL members.

Job Responsibility #4: Staff Performance Management

10% of time

·         Supervise, leads, guide and support direct reports;

·         Orient, train, and coach and mentor staff in technical implementation that lead towards quality program impact;

·         Complete all performance management activities including: performance planning, talent management, monitoring, annual performance appraisals.

·         Take responsibility for new hire staff orientation.

·         Identifies skills gaps on staff and facilitates staff capacity building initiatives using processes such as staff performance appraisal assessment and talent management assessment.

Job Responsibility #5: Promote Gender Equity and Diversity                                                                     All the time

·         Practice a behaviour that is consistent with CARE’s core values and promotion of gender equity and diversity goals.

·         Plays a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity

Job Responsibility #6: Perform Other Duties as Assigned (including)

5% of time

·         Perform other duties as assigned by supervisor;

Competencies

·         Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.

·         Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.

·         Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.

·         Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.

·         Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.

·         Managing Performance: Establishes a culture which encourages CARE Tanzania employees and their units to take responsibility for achievement of high-level organizational performance by constant improvement in business processes, skills, behaviors and contributions; working with managers to set ‘smart’ objectives consisting of clear milestones; Identify development needs; Providing constructive and continuous feedback by managers.

·         Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.

·         Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.

·         Strategic Decision Making: Establishes and supports a course of action to achieve CARE’s long-range goals after developing alternatives based on logical assumptions, contextual and systems analysis, resources, constraints, and organizational values.

·         Coaching: Sets challenging performance expectations while clearly communicating confidence in the individual's ability to excel; addresses performance gaps; rewards and celebrates accomplishments.

·         Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.

·         Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or

plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.

·         Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.

·         Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;

·         Delegating Responsibility: Allocates decision-making authority and/or responsibility as appropriate to maximize the organization’s and individuals’ effectiveness; inspires collective ownership of decisions and required actions.

Qualifications (Know-How)

Education/Training

Required

·         Bachelor Degree in Finance/Commerce/Economics or equivalent from an accredited university;

·         Extensive program knowledge with training in Project Management and other relevant skills

Desired:

·         Masters in Business Administration (MBA) major in Finance/Commerce or Economics is an asset;

Experience

Required

·         Minimum 5 years of work experience in a senior level of implementing a program;

·         Desired

·         Experience working at senior level in international NGO is desired;

·         Knowledge on finance, community development, project planning and management, administration

·

Technical Skills

Required:

·         Project finance management experience (administering program budgets, proficiency in project finance reporting

·         Grants management experience, including the awarding, administration and monitoring of small and medium-sized grants to local partners;

·         An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;

·         Ability to work and communicate with a range of stakeholders including policymakers and government officials, NGOs, the media, community representatives;

·         Able to provide technical assistance in the area of gender and women’s empowerment to ensure that programmatic strategies are addressing unequal power relations;

·         Strong ability to engage with communities and capability;

·         Proficient in Computer with knowledge in Microsoft Office Suite,  Internet usage;

·         Ensuring that gender and power dynamics related to communication are taken into consideration;

·         Ability to thrive in team environments, with a strong understanding of diversity and other cultures

·         Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.

MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 17 December 2013 with a motivation letter and a detailed Resume with 3 referees;